Part Time Administration Assistant

Hadley Consultants Limited are a highly experienced boutique consultancy who have a reputation for providing cost effective, practical and design focused solutions to the civil and structural needs of clients for projects at any scale. We require a personable, positive & enthusiastic part time administrative assistant to support our full-time office manager. Our ideal candidate would have the following experience;

• Knowledge with Microsoft Suites
• Customer service
• Accounts payable/receivable experience
• Xero accounting software experience
• invoicing and reporting

Tasks include but are not limited to;

• Using Xero and Harvest to manage office accounts, ensuring payments, amounts and records are correct, logging jobs and keeping an eye on project budgets.
• Monitoring daily communications including email, reception & phone.
• Working with Microsoft excel for general records & reporting.
• Controlling credits and chasing debt.
• Monthly invoice processing & filing.
• Bank reconciliation.
• Word processing, updating & maintaining office documentation.
• Liaising with third party providers, clients and suppliers.
• Scheduling meetings, events & appointment for engineers.
• General organization of office including contracting of cleaners, ordering stationary supplies, collecting / sending post & weekly stocking of kitchen supplies.
• Updating & Maintaining WordPress website.
• Experience in Canva, Illustrator or other graphic programs a plus but not essential.

We offer great perks, have a close knit team and all enjoy a social gathering, whether that be an adventurous river float, a ski day up the mountain or a quiet Friday evening drink.

If you are interested in seeing what Hadley's has to offer, we would love to hear from you!